Exhibition

An exhibition of instruments, equipment, software, and publications in geotechnical and earthquake engineering will be held in conjunction with the conference. Interested organizations and persons may reserve their booth space by completing the online exhibitor registration. Please review exhibit hall floor plan to select available booth locations and the terms and conditions prior to registering. 

 

Exhibitor - General Instructions

Provisions:

• full registration privileges for one individual - includes admission to all conference events, proceedings (Abstract book and CD), continental breakfast, refreshment breaks, reception and banquet
• 10’ wide x 8’ deep floor space
• 6’ skirted table
• Power Service (one six outlet power strip, on extension cord (115 volts, 15 amps each)

Cost (USD) ($100 discount applied if paid before January 31, 2010 ):
$1,250 - single space; one exhibitor
$1,750 - double space; one exhibitor
$ 600 - discounted fee for additional exhibitor ($100 discount does not apply)

Set Up and Tear Down:
Exhibits may be set Tuesday, May 25, 2010 from 1:00-6:00 pm
Exhibits should be cleared by Saturday, May 29, 2010 at 10:30 am
Conference adjourns on Saturday, May 29, 2010 at 1:00 pm

Exhibition Hours:
Exhibit hours will typically follow the schedule developed for the conference.  We ask that you plan to man your booth specifically during events listed below.  We provide as much exposure as possible by scheduling the social events in and around the exhibition area.

Reception
Wednesday (05/26/2010)
6:30 pm – 8:30 pm

Breaks & Refreshments – Daily during Conference Dates
Wednesday (05/26/2010) through Saturday (05/29/2010)
Generic daily schedule is 8:00 am – noon and 1:00 pm – end of scheduled events

Social Hour – prior to banquet on Friday (05/28/2010)

Additional Services:
Phone/data connection, video, lighting, etc. (if required) are available and should be requested directly from the hotel – submit Exhibitor’s Request form.

Shipping & Drayage Charges:
Hotel has limited storage space. Materials shipped directly to the hotel may be stored at no additional charge if received no more than 3 days prior to the event.   Materials must be light enough for one person to handle. 

Materials received will be placed in appropriate booth by hotel staff for your convenience. 
$10.00 per box up to 50 lbs., all items over 50 lbs. will incur an additional charge of $25.00.  Skids/palettes are $75.00 each.

Any additional questions may be directed to Dawn Medina-Amos, San Diego Marriott Mission Valley, phone 619-297-3960.

Please clearly label each package shipped as follows:

Package ______ of _______
Guest Name (Date of arrival)
Company Name
Exhibitor for Missouri S&T 5^th Intnl. Eq. Conf.

Ship to:
San Diego Marriott Mission Valley
8757 Rio San Diego Drive
San Diego, CA  92108

Cancellation and Withdrawal:
Any applicant who cancels or withdrawals from the Exhibition must formally notify Missouri S&T in writing and is subject to the following:

1. $100 cancellation fee assessed when received by close of business on January 31, 2010.
2. No refunds are given after January 31, 2010 - Substitutions for attendees may be made at any time. Missouri S&T will reserve the right to declare the assigned space canceled and the right to rent to another Applicant, or to eliminate, or to maintain vacant the canceled exhibit space without obligation to the original Applicant, who hereby agrees that it is legally obligated to remit any unpaid balance for the originally assigned space.